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Entries categorized as ‘customer research’

School is in Session

November 18, 2009 · Leave a Comment

Today’s guest post is from the team at ALL Things CRM, a comprehensive and easy-to-understand resource where you can learn about all aspects of customer relationship management, and the best ways to achieve superior results for your business.

You have probably seen the acronym CRM floating around online, and might have seen the word contact management along with it, but thought little of either. For the business world, they are very important things to know about, and are easy to understand. CRM, or customer relationship management, is used to describe the methods in which a company manages it’s customer base. A comprehensive CRM system includes different elements for sales and marketing, and one of these important elements is contact management.

Today, companies interact with customers in a variety of ways: over the Internet through chat, over the phone, by e-mail, through social networking, and more. When a company uses multiple channels for customer service, information can get lost in the shuffle, leading to unhappy customers down the road. With CRM and contact management, you can easily organize that information, helping to make your business better and create happy, satisfied customers.

Every business in the world needs some type of contact management system, especially if they do their business primarily online or through e-mail. The reason for this is so that every e-mail will be saved, contact information will be up to date, and lists or groups can be made to make sure each customer receives the right information. Special marketing e-mails or newsletters can be sent at any time to this list of either previous clients or potential clients.

In order to get the most out of your CRM system or platform, make sure that contact management is part of the package. CRMs have many additional functions, too. They can keep track of inventory, record employee/customer interaction, and can even record a customer’s previous purchases and personal information. All this information is valuable to a company, as it is the needed information for future sales and customer service needs. CRM allows any business large, or small to interact with the customer quickly and efficiently through a variety of different ways.

Just as there are different versions of office management software, document management software, there are different versions of CRM and contact management, each with their own unique solutions. For instance, operational CRM handles marketing campaigns, while analytical CRM bases its operations on data received from customers. Sales intelligence CRM is like analytical CRM in that it shows what the customer behavior is allowing a company to up-sell, or to tailor their sales, but it is more of a direct marketing tool which offers sales alerts that sales staff can offer to customers.

Contact management programs also analyze and store statistics and responses to sales campaigns. With the right CRM in place, a company will interact with customers through several departments like sales, technical support and marketing, thus allowing for smoother transactions and storing of important customer information and histories.

Newer contact management programs also use <a href=“http://www.allthingscrm.com/social-networking-for-business”>social networking</a> sites like Twitter, Facebook and others to gauge customers sentiment toward a certain product, and to help a company interact with potential customers from social network sites.

Whichever system you choose, make sure it will be compatible with your existing services. There are many solutions that are based online, or “in the cloud,” that are easily accessed through just a web browser, and can be accessed on any mobile computing device as well. The advancement of technology has made it easier than ever to provide great customer service at a fraction of what it used to cost.

Categories: customer research · marketing strategy

CRM: Bridging the Gap Between Research and Application

November 9, 2009 · 1 Comment

customer services representativeToday’s guest post is from the team at ALL Things CRM, a comprehensive and easy-to-understand resource where you can learn about all aspects of customer relationship management, and the best ways to achieve superior results for your business.

Customer Relationship Management, or CRM, is a crucial part of a successful business. This is a process that involves gathering information on a company’s customers in order to meet their needs more effectively and efficiently. The primary piece of information used is service or product history. That is, what has each specific customer purchased or utilized in the past. Additionally, what are the little things that said customer appreciates, what do they like and dislike and how did previous interactions go? All of this information is relatively easy to collect. Most customers are willing to complete simple feedback surveys, send a quick e-mail with suggestions or answer questions in a phone call. Once this data is collected it can also easily be stored in a database or attached to customer records in other ways. However, it is much more difficult to take that feedback and implement the suggestions or desires that the customers have relayed.

One of the best ways to apply the feedback is by simply making it available to those within the company who have contact with the customer. This means having the history of previous products and services readily available. Additionally, having easy access to notes from previous conversations or e-mails helps greatly in meeting the customer’s needs and makes each contact personal. It can also help prevent revisiting hot button issues, or at least prepare the customer service representative if a difficult situation may arise.

CRM is also immensely valuable when it comes to marketing and product development. Reviewing and implementing customer feedback regarding current products, as well as considering recommendations for future products or services, will help a company meet the needs of its current customers and anticipate those of potential customers. Some of the best product improvement or innovation comes from listening to feedback and responding accordingly. Additionally, such feedback will show areas of strength, and those that need to be improved upon or removed all together. This is true for both services and products.

Asking customers for feedback, listening to it, and even building databases of the feedback are all beneficial steps for any business. However, all of the feedback in the world will not do any good if it is not analyzed and implemented into plans for a company’s growth and improvement. There are many ways to use the feedback received, it is only a matter of determining the best way for your company. CRM allows companies more time to communicate with customers, and build stronger, longer lasting relationships along the way.

Categories: customer research · marketing strategy

How to Set Customer Survey Objectives: Design Your Survey With the End in Mind

October 26, 2009 · Leave a Comment

iStock_000008258212XSmall

“Begin with the end in mind” is the number two habit of Highly Successful People for a reason: you want to focus your energy on actually doing what counts instead of counting what you’re doing.

My favorite way to begin any survey project is to bring the team into a room and say “In the next hour, we are going to be spending about $50,000 (this is the estimated cost of everyone in the room for that hour) to discuss our customer satisfaction survey.  Let’s pretend that the results are in and that we have been tasked with  improving the customer satisfaction measure from 3.5 to 7.5.  Based on this information, what should we do next?”

This opening remark usually gets everyone’s attention because it brings home two very important points:

  1. Pulling people in a room costs a lot of money – so we’d better not waste any time.
  2. If you’re going to pull people into a room at $50,000 an hour – you’d better have something more specific than “measure the level of customer satisfaction” as a survey objective.

How to Set Actionable Survey Objectives

The first step in setting actionable survey objectives is to stop and think about why you are doing the survey in the first place.  What decisions are you about to make where honest feedback will help you decide one way or the next?

  • If you’re launching a new product, how many customers do you need to “raise their hand” and say they will consider purchasing the offer you’ve come up with?
  • Are you considering expanding your customer service hours?  What hours are you considering?  How many customers have to say that they are interested to make this worthwhile to explore further?
  • What’s more important to your customer?  Would they rather see a sales rep to help them decide what they want or have the ability to place their order online with no sales support – but a lower price?

These are just a few examples of actual business decisions you may be considering, but may NOT have considered including as a part of your survey process.

Whenever we’re given the opportunity to ask our customers questions and find out what they think, we suddenly jump into a sort of frenzy around all the things we would just LOVE to know about our customers.  We imagine the day that the report comes back and eagerly rustle through the answers as if this report were a sort of slam book we sent around the room to see how people answered the question “Funniest Person You Know.”

Customer surveys are serious business.  Most people didn’t like taking surveys when the economy was booming, and chances are your respondents are more pressed for time than ever.  Make each question count and make sure that you will get answers that will allow your team to take action.

When you’re done constructing your survey, create random answers to each of the questions.  For example, if the question was “How would you rate your online customer service experience” and you received a rating of 5 out of 10, what would you do next?  If you are not sure or you are unclear as to how you would handle that $50,000 an hour team meeting, then you need to make an adjustment to that question.  Keep tweaking the question and testing the question by simply making up answers at different levels to see if you will actually be able to take action on the results.

So the next time you’re ready to do a survey, begin with your end actions in mind and you’ll not only get better customer feedback, you’ll get happier, more loyal customers when they see you implementing the feedback they gave.

About the Author: Ivana Taylor is CEO of Third Force, a strategic firm that helps small businesses get and keep their ideal customer. She’s the co-author of the book “Excel for Marketing Managers” and proprietor of DIYMarketers, a site for in-house marketers. Her blog is Strategy Stew.

Categories: customer research
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Cross Media Marketing is a Great Way to Get Customer Information

October 23, 2009 · 3 Comments

iStock_000003739214XSmallHave you ever considered using direct mail as a way of gathering demographic and psychographic information?  If not, then this is your opportunity to really get some bang for your marketing budget dollar.

With the advent of on-demand printing and publishing, we’ve been able to literally convert mass-marketing to a more personal one-to-one experience.  All it takes is a list, a database and some creativity and for a relatively small budget, you will be on your way to:

1. Getting more information about your list (email address, buying preferences, job title)

2. Learning  how to better communicate with your list (how would you like to be contacted?)

3. Drive list members to your website

4. Present them with a specific offer

5. Invite them to an event

6. Register for a conference or event, including break-out sessions, etc.

All of this can be yours by exploring “cross-media marketing.”  Don’t worry, this isn’t anything radically new.  What’s new is our ability to create a three-dimensional, relationship-building experience with our target audience by creating a single “themed” campaigned aimed at leading our list to water and then making them drink.

How Cross Media Works

A Cross Media campaign is powered by a database engine that will collect all kinds of information for you. First off, it will tell you who responded, and who didn’t. It will also track exactly how far each respondent goes into the pURL, and it will collect all of their responses to the questions you ask them on the pURL.

The database engine can be as simple or as complex as you need it to be, collecting information and using that information to trigger
subsequent events.

Cross Media campaigns utilize a variety of means of reaching your list members, and allow you to further qualify your list, and gain more information about its particular members. Your purpose is to learn as much as you can about your individual list members so that you can communicate with them on a meaningful and relevant level. This is the essence of 1:1marketing.

How to Start Your Own Cross Media Campaign

To run an effective Cross-Media Marketing campaign you will need three solid, experienced team-members.  First, you’ll need a marketing or product manager who knows your company, its strategy which information to collect and what you’re going to do with it.

Next you’ll need the one-two punch of a creative agency that has the capability and blend of solid creative ideas and design coupled with a technical team that can translate that creativity onto the web.

Finally, you will need a strong technical component to create this powerful list database that will be your money machine.  This technical team will be working closely with the design agency and if you find a design agency that has such a team – you are in luck.

What a Cross Media Marketing Campaign Looks Like

  1. Set an objective. For example, you have a list of 100,000 people that you want to whittle down to just your ideal customers.  Your budget has been cut, postage has gone up and you can’t afford to be mailing stuff that’s getting thrown away.
  2. Get your list. Let’s say our list has only addresses and no names.  To get to our ideal customer, it would help to have some names and some basic information that would qualify them for our offering.
  3. Send a simple mailing with a pURL (personalized URL). Since we have addresses and we want more information, we send a simple postcard to the address and since we don’t have a name the pURL is actually a “code.”
  4. The postcard is written to appeal to our ideal customer. The customer receives the postcard and goes to the web site. Once there, they have the opportunity to receive a “gift” in exchange for some more information; contact name, e-mail, and perhaps an answer to a question.  Don’t over-task the recipient, there will be opportunities for more touches later on.

At this point you have reduced the size of your list significantly and identified those people who have the most interest in your offer.  In addition to that, you’ve opened up a line of communication where you can ask them questions and they will answer in exchange for more goodies.

How to Get Started

Here are some resources to check out:

There are still wonderful opportunities to connect with your ideal customer without breaking the bank.  Consider a cross-media marketing campaign in your marketing plan this year.

About the Author: Ivana Taylor is CEO of Third Force, a strategic firm that helps small businesses get and keep their ideal customer.  She’s the co-author of the book “Excel for Marketing Managers” and proprietor ofDIYMarketers, a site for in-house marketers.  Her blog is Strategy Stew.

Categories: Branding · Newsletter · customer research · marketing strategy
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Using Customer Insights to Ignite Employee Passion

October 14, 2009 · Leave a Comment

Group of happy people isolated on white backgroundToday’s guest post is by Kathryn Korostoff, founder of Research Rockstar.

Keeping employees motivated is no small task. The current economic environment creates job security concerns and family pressures that can leave the most dedicated employees drained. Sure, incentive programs help—but those budgets are tight, and as important as money is, it’s not always the best motivator.

So now is a great time to think creatively about re-igniting employee passion.  One option? Brining employees closer to customers.

Customer Insights as Fuel

In most companies, only a small percentage of employees have direct customer contact. And even of those that do, such as in retail, they are so busy that it is hard for them to really observe customers and get a sense of their attitudes and behaviors.

Yet I can tell you from 20 years of experience, that when people get the opportunity to listen to and observe clients—amazing things happen.  Here are some examples I have witnessed:

  • Engineers erupting into a productive debate about how an existing product can be modified to meet an emerging customer need.
  • Sales people excitedly specifying new customer training materials that they want to deliver personally.
  • Executives formulating new pricing models on the spot.
  • Product managers devising new, hard-hitting product roadmaps.

And that’s just a few examples.

So yes, the mood in companies these days is a little down. But with a relatively small investment, we can re-ignite employee passion.

How?

There are several options, but the fastest track is to simply use updated versions of a conventional research technique: focus groups.

Do you think of focus groups as a kind of dated methodology? Yeah, they can be. But there are also lots of very cool, new techniques used in focus groups these days that make them fun for participants, and will generate lots of “aha!” moments for observers.  And focus groups are fantastic because you can have a group of employees observing in real-time, and get a DVD to those that were not able to attend (though I promise you, the DVD is far less likely to inspire than real-time observation).  Many focus groups facilities have observation rooms that can comfortably sit 15 or even 20 people.

If you don’t have a research agency partner that does focus groups, you can find some on the Quirks.com or the QRCA sites, or shoot me an email and I’ll give you some suggestions. If you are on a really tight budget and want to do it in-house, you can contact focus group facilities on your own—and they will connect you with freelance moderators in their locations.

About the Author: Kathryn Korostoff is a 20+ year veteran of the ever-evolving market research industry. She is the founder of Research Rockstar, the only independent firm dedicated to online market research training. She welcomes any questions or comments here or via email, at KKorostoff@ResearchRockstar.com.


Categories: Best Practice · Newsletter · customer research
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The Looking Zone

October 12, 2009 · Leave a Comment

iStock_000000138631XSmallToday’s guest post is by Maria Duron, the chief buzz officer, coach and speaker with buzz2bucks.com.

Research numbers give us so much rich information providing insights and basics on clients and contacts.  I’ve always been a fan of market research from my days as a market researcher in the media industry. Understanding “the who” and “the what” is so fascinating! And, the benefits garnered from that research are not  just limited to large companies.

How can small companies and solo professionals make the most of research data?  The demographics provides us some of the basics of who a client is yet even more interesting is the psychographics – the “why” behind what they do.

Whether you’re connecting for work or for your own business, there are people who are beneficial for you to connect with.  I always recommend that you deepen your connection with those who already know you – those who you already have some degree of “know, like and trust”.

These are your current customers or contacts.  After all if they did business with you or connected with you, you’ve established some level of “know, like and trust”.  It’s a much higher starting point then starting from nothing.

Further, spend some time really understanding who you would like to connect with that would be an asset in your goals.  For example, identify who would be a great connection for you.  Who would make a decision or be involved in a major project, position or department you’re interested in. Or, who would take you further connecting with leaders in your industry?

Most important is finding people prior to the time that they’re in the “looking zone”.  This applies to employees and entrepreneurs alike.  For entrepreneurs, what does your ideal customer “look like” before they’re in the looking zone?  If you’re a realtor, before someone has an interest in selling their home, what do they look like?  Maybe they just found out they were pregnant and are now thinking their current place is too small; maybe their child just graduated and are off to college and now their home is too big; or maybe they just were divorced and realizing they want to start fresh or find a new place.   It’s important to connect with people prior to them looking.  When people are approached to connect when they are in need of something, they are leery of the intention for the connection.  They wonder, is it genuine?  That’s why the connection and the relationship must develop prior to the need. Thus, you are seeking to develop your connections prior to the looking zone.

To maximize this connection, when your connections are in the “looking zone” – where is it they spend time with others just like them?  For example, in keeping with our realtor situation and targeting someone who is going to have a baby and wants to sell their current home, let’s say before they’re in the “looking zone” they might look like parents with younger kids already, or they might have been married a couple of years and are thinking of starting a family.  So, where do they hang out with a great number of others like them?  It could be at a doctor’s office, Lamaze class, elementary school or day care or even a kindermusik class.

Now, take one step back from that and ask yourself, “where are they spending times before they’re in the looking zone?”  This is a vital question to ask because everyone wants to make contact with your prime customer when they’re in the looking zone. Everyone wants to talk, meet or sell them what they need.  Yet, if you have a relationship already established with them prior to their need; if you have developed some “know, like and trust”; if they’ve had chance to sample your character and competence, then when the needs arises and you are visible and credible to them, they will call on you.

About the Author: Maria Duron is author of the book “Mouth to Mouth Marketing” and the eBook “Social I.R.A.” She’s been quoted as a marketing and word of mouth expert by Entrepreneur Magazine and contributes to several publications and is the creator of #brandchat, a weekly twitter conversation about all aspects of branding. She broadcasts weekly as the business coach with CBS7. Duron will speak at the 2009 Massachusetts Conference for Women.

Categories: Branding · Newsletter · customer research
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Correlation isn’t Causality

September 14, 2009 · 1 Comment

Business GraphI came across a published report recently that made me wonder why people persist in reporting that there is a causal relationship when the data doesn’t justify the assertion. Actually, the reasons aren’t all that hard to figure out. Usually, it’s because the relationship seems obvious, and sometimes it is when the person writing the report has a bias they wish to share.

But I’m getting ahead of myself.  Let’s start with a couple of definitions:

A correlation is simply the test of the relationship between two variables.  Pearson’s coefficient, commonly used to test linear relationships between scale variables, will be 1 (or -1) for perfect correlation.  Other coefficients are used for different types of variables. Tools such as SPSS that calculate correlation coefficients generally provide some guidance as to whether the relationship is significant – the strength of the correlation.

What correlation tells you is given the value of the one variable, what to expect for the value of another variable.

Causality, on the other hand, is a statement that if the value of one variable is changed then the value of the second variable will change accordingly.  Correlation is necessary, but not sufficient, for a cause-and-effect relationship.

It is easy to find good examples of correlations where assuming a causal relationship would be absurd. The Wikipedia article on the topic shows a chart of Mexican lemons imported from Mexico to the US plotted against total US highway fatalities. This is an example of a coincidental correlation.

Another type of misinterpretation occurs when the order of the cause and effect is reversed. Daniel Huff’s excellent “How To Lie With Statistics” discusses the relationship between smoking and college grades.  Apparently the results were used to promote the idea that giving up smoking would lead to improved grades.  But it is equally feasible that lower grades caused students to take up smoking.

We can get into trouble by using more sophisticated statistical techniques without paying enough attention to the meaning of the data and the variables being used to express results. Regression analysis is a powerful tool, but look at the correlations first.  Even the jargon can encourage misinterpretation and misstatements; when you are performing analysis for the ‘dependent’ variable it is easy to conclude causality where none exists.

More subtle problems can occur when some other factor is the cause for both the correlated variables.   This article describes a study where eating breakfast was correlated with elementary school success.  This could have resulted in the conclusion that breakfast eating caused them to be better learners. The article continues, “It turns out, however, that those who don’t eat breakfast are also more likely to be absent or tardy — and it is absenteeism that is playing a significant role in their poor performance. When researchers retested the breakfast theory, they found that, independent of other factors, breakfast only helps undernourished children perform better.” The article is from the Statistical Assessment Service – STATS – which is a non-partisan resource whose mission is to provide education on the use and abuse of science and statistics in the media.

I can’t be sure which of the fallacies were behind the ill-considered statements that were the inspiration for this article without access to the raw data.  The Kauffman Foundation does some excellent work studying entrepreneurship.  But their report on “The Use of Credit Card Debt by New Firms” draws some conclusions that are not justified by the data shown. The report states that “credit card debt reduces a firm’s probability of survival” (emphasis mine).  It appears that the authors want to warn entrepreneurs to avoid using credit cards. All the more surprising then that two positive examples for credit card funding (Spike Lee and the Blair Witch Project movie) are named in the report. I don’t want to be hypercritical of Kaffman or the report, as there are some interesting and useful results presented.  But from the data shown it seems equally likely that the businesses that failed were going to fail anyway, regardless of taking on credit debt.  In fact, businesses that failed during the three years of the study actually had lower credit card debt at the end of the first year.  Perhaps they did not borrow aggressively enough!

How then do you avoid drawing the wrong conclusions about cause-and-effect?  And how can you deliver results from research that provide useful guidance for actions that forward the organizational goals?

First, avoid making statements that imply the correlations imply causality.  Consider the other possibilities such as reverse causality or another variable that wasn’t measured.  However, don’t be too pedantic or academic either.  It is often fair to say that there may be a cause-and-effect relationship.  And frequently the changes that will positively impact one variable will be beneficial to the organization as long as they make sense on the face of it.

If you really need to confirm causality, you’ll generally need to do some sort of study that is repeated over time.  By including the same people in the sample, you’ll have good assurance that changes you see in Overall Satisfaction can be connected with the changes you make from one wave to the next – such as for Speed of Connecting to a Customer Service Representative.  If you don’t use the same people, you’ll have to take more care to make sure the samples are the same as far as possible.

For more examples that will help you critically review your own and others’ work, check out this great list of correlation/causality fallacies.

And finally, I couldn’t resist this cartoon on the topic from XKCD:

Idiosyncratically,

Mike Pritchard

Mike Pritchard is President of 5 Circles Research, a Seattle-based firm specializing in helping people conduct their own surveys through consulting and training. More information on services, including training classes for do-it-yourself surveyors and the SurveyTips blog, can be found atwww.5circles.com.

Categories: customer research